Registration

VAT on fees – important information

Physical meeting
The fees are stated in SEK excluding Swedish VAT. Please note that all delegates are required to pay Swedish VAT on the registration fee (25%), social events (25%) and hotel (12%).

Swedish tax legislation requires delegates to pay their conference fee including Swedish VAT, which may be reimbursed according to specific regulations. If you are from a country in the EU area, please search for refund of VAT at your tax office, in your home country. For questions regarding VAT-refund, please contact Swedish tax office at e-mail: stockholm@skatteverket.se

Digital meeting

The fees are stated in SEK excluding Swedish VAT. Please note that delegates representing a company or organisation from a country outside of Sweden are NOT required to pay Swedish VAT on the registration fee.

If you are from an EU country (Sweden not included) – a valid VAT number is mandatory, otherwise, VAT will be added to your registration fee. It is important that your number is stated exactly according to EU standards. Click here to see the number structure of each member state. To validate your number before registering, please click here. A VAT number can’t be added afterwards to a confirmed registration.

If you are from a country outside of EU – you can register without a VAT number.

Delegates from Sweden and private persons are required to pay VAT on the registration fee (25%). You do not need to enter your VAT number at this stage.

Method of payment

All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:
Credit card – Visa or MasterCard. Please note that all credit card payments are made through a secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoices should be paid within 30 days.

Cancellation of registration and social events

Until March 10, 2021
You can cancel your registration and get full refund less an administrative cost of SEK 250. All cancellations should be done in writing to: isb2021@meetx.se

After March 10, 2021
The registration is binding and no refund will be made. If you cannot attend the congress, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged. All changes should be done in written form to: isb2021@meetx.se

Due to possible travel and meeting restrictions (Covid-19)
in 2021, the congress might be a hybrid or fully virtual congress. Once this decision is clear, the organizers will contact the participants that have already register (for a physical meeting), to discuss their interest to change the registration to a viritual registration or to cancel the participation.

Cancellation of hotel

• When the reservation is confirmed until 8 weeks before arrival, no charge will be taken if reservation is cancelled
• From 8 to 6 weeks before arrival – 50% of the total cost of the reservation will be charged.
• From 6 to 4 weeks before arrival – 80% of the total cost of the reservation will be charged.
• We regret that no cancellation within 4 weeks before arrival will be refunded.

Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations have to be made directly to Sweden MEETX AB isb2021@meetx.se and not to the hotel.